9 Organizational Ideas To Boost Your Business’s Productivity

If there is anything your business does not want, it is a slowdown in its productivity. It is important that your employees can serve your customers or clients promptly and respond to their needs efficiently, instead of letting things slow to a crawl. Here are nine organizational ideas to boost your business’s productivity.

Idea #1: Improve Your Office Layout

First off, you might consider changing your office layout. When you look at your surroundings, does it seem like your layout can efficiently support your employees as they work in a steady flow? Or does it seem like you have inadvertently organized your office in a way that works against that flow?

If the answer to the latter question is yes, it’s time to change your office. Reorganize the layout so employees can efficiently pass off tasks and serve your customers or clients faster. Your associates will get their work done much quicker, and your productivity will substantially improve.

Idea #2: Reduce the Use of Paper

Another organizational idea to boost your business’s productivity is to reduce its reliance on paper. Although you may not be able to fully eliminate paper from your business, it’s a good idea to take advantage of the digital age that we live in. Doing so will eliminate the clutter that paper can create in your office.

So move your documentation online and use programs that allow your workers to easily access and download it. You’ll not only improve employee productivity but also cut down on waste and save yourself money you would have spent on paper.

Idea #3: Help Employees Organize

Each of your employees is different, which means they all come with their own unique attributes, as well as their own problems related to their work organization. Although you may wish you could find a cure-all for organizational issues, the odds are you won’t find one.

Therefore, work with each of your employees and give them what they need to organize their office space better. For example, suggest to them that they only keep essential items on top of their desk and position their computer in front of themselves so that they focus on tasks. You can also suggest they keep similar items or objects together, so they are all in one place.

Idea #4: Tidy Up Your Wires

As mentioned earlier, this is the digital age, so your employees likely have to work with a lot of technology in the office. That means their desks may feature cumbersome wires that can clutter their spaces and slow their workflows.

Try to have your employees reduce the number of visible wires on their desks, as less clutter can enhance productivity. With the remaining wires, use cord organizers to secure them neatly. This will also make your office look more well-organized to visitors.

Idea #5: Take Advantage of Your Wall Space

You also can add to the productivity of your office by taking advantage of a space you may not have considered: your walls. Although you may lean toward using your floors, the walls of your office are a good place to put shelves, whiteboards, corkboards, and even folders for storing objects and documents.

By utilizing walls and better organizing their spaces, your employees can move faster by knowing exactly where something is and keeping it within arm’s reach. This will help cut down on the time they spend searching for something, which can hurt their productivity.

Idea #6: Organize Your Office With Labels

You also can help organize your office better with the help of labels. When your workers use labels, they will more easily find the files, equipment, or other tools they need for their jobs. This enhances your company’s productivity by giving workers more time to do actual work rather than searching for items.

Idea #7: Rely More on Automation

Many employees have simple tasks that they need to perform every day, but these tasks can consume their valuable time and prevent them from getting the more important jobs done. These can include items like sending invoices, sending e-mail responses to customers, and even backing up files.

If you want your workers to have more time to get other jobs done, you should consider automating their smaller daily tasks. For example, you can set up boilerplate e-mail responses to certain questions your office may receive through Gmail.

You also can coordinate schedules, bookings, and reminders with the help of office automation software. This technology allows you to avoid scheduling overlaps and book meetings a whole lot quicker.

Idea #8: Encourage Workers Not To Multitask

Some people may think that multitasking is the only way to get their jobs done, but it can work against them. In fact, multitasking can hurt their productivity, slowing them down from doing what they need to do most in their job.

Instead, encourage your employees not to multitask and to let you know if they ever feel overwhelmed. That way, you can delegate the tasks to other people, so everyone in your office has an equal share of work. This will relieve employee stress and give everyone a better chance of getting work done on time.

Idea #9: Provide a Wellness Program

Another approach to improving productivity in your workplace is creating an employee wellness program. Your workers are your most valuable assets, so they deserve a program that will help them reduce their stress, improve their experience in your workplace, and improve their overall well-being.

Consider adding benefits that include health screenings or installing fitness equipment at your locations, so employees can work on improving their physical condition. You should also provide them with access to mental health services. You will impress your employees, increase their loyalty to you as an employer, and develop a healthier workplace culture. The programs also may help reduce the rate of absenteeism that your business sees.

When you consider these methods for enhancing your business, you lower the chances of your company having to close its doors. If you need custom wood desks that will enhance the layout of your office and make it more productive, contact us at Grain Designs. We will work with you on choosing products that fit all your requirements.